AJUNG Event Management (AEM)

Vendor Terms & Conditions Youth Festival 2025 – LCB All participating vendors are required to read and comply with the following terms and conditions. Failure to adhere may result in removal from the event without refund. 1. Fees, Booking & Payment Vendor fees are categorised based on booth location: - Indoor Area: BND 60 per day - Students of LCB who are registering as a vendor at the event are eligible for BND 35 registration fee. Provided with proof of Student ID. - Full payment must be made to confirm your slot. - Vendors who book without full payment will be placed on low priority, and their slot is not guaranteed until full payment is received. - Payment deadline: No later than 7 days before the event (Monday, 4th September). All payments are non-refundable, including in the case of withdrawal, cancellation, or non-attendance. 2. Booth Specifications & Placements Final booth placement will be determined by the organiser (AEM) based on: - Nature of the vendor’s products or services - Event flow and consumer needs - Vendors must operate strictly within their assigned booth space. - Encroachment onto walkways or neighbouring booths is prohibited. - Event operating hours: 3. Operating Hours & Booth Standards - Event operating hours: Thursday–Sunday | 8:00 AM – 9:00 PM - F&B vendors must maintain a consistent and approved menu throughout the event. Any changes must be pre-approved by the organiser. 4. Vendor Responsibilities & Cooperation - Vendors must ensure that all information provided during registration is accurate and complete. - Vendors agree to fully cooperate with the organiser to ensure smooth event operations. - Failure to follow instructions may result in penalties, relocation, or removal from the event without refund. 5. Electrical & Equipment Use - Vendors must bring their own extension cables and ensure all connections are safe and weatherproof. - All electrical or cooking equipment must be pre-approved by the organiser. 6. Cleanliness & Safety - Vendors must maintain cleanliness in and around their booth. - Waste must be disposed of in designated bins. - Cooking equipment must be used responsibly and in compliance with safety protocols. - Vendors must prioritise the safety of themselves, other vendors, customers, and the public. 7. Product & Sales Regulations - All food and beverage items must be halal and meet relevant health and safety regulations. - The sale of prohibited, pirated, or unauthorised products is strictly forbidden. - All product prices must be clearly displayed. 8. Rental Items & Add-Ons - Vendors may rent additional items (e.g., tents, tables, chairs) via the official event add-on system. - Rental additional items are subject to availability. - All rental requests must be submitted at least 7 days before the event. - Last-minute requests will not be entertained. - Rented items must be returned in good condition. - Vendors are responsible for any damage, loss, or excessive wear. 9. Professional Conduct - Vendors must conduct themselves professionally and respectfully at all times. - Misconduct, aggressive behaviour, or violations of event rules may result in immediate removal without refund. 10. Daily Closure & Security - Vendors must close their booth and clean their area within 30 minutes after closing time each day. - Personal belongings and valuable equipment must be taken home daily. The organiser is not responsible for loss, theft, or damage. 11. Organiser’s Rights & Liability The organiser reserves the right to: - Adjust booth layout and placements as needed. - Modify event guidelines for logistical or safety reasons. - Revoke participation for rule violations. - The organiser is not liable for loss, theft, damage to property, or personal injury during the event. 9. Organizer’s Rights & Liability - The organizer is not liable for loss, theft, damage to property, or personal injury during the event. - The organizer reserves the right to: * Adjust booth layout and placements as necessary * Modify event guidelines in response to logistical or safety concerns * Revoke a vendor's participation due to rule violations or inappropriate conduct 12. Agreement & Acknowledgement By completing registration, you acknowledge that you: ✅ Have read, understood, and agreed to these Terms & Conditions ✅ Will comply with all instructions provided by the organiser ✅ Understand that failure to comply may result in penalties, relocation, or removal from the event without refund.